Bids and Award Committee
SUPPLY AND DELIVERY OF
REGISTRATION FORMS FOR REGIONS VI AND VII
(BAC Reference No. 2012-003RF)
Date: 07 March 2012
- The Commission on Elections (COMELEC), through the approved allocation for Maintenance and Other Operating Expenses of the FY2012 Resumption of Continuing Registration Appropriations, intends to apply the sum of Two Million Two Hundred Eighty Three Thousand Eight Hundred Eighty One Pesos (Php2,283,881.00), inclusive of taxes, fees and other incidental charges, in payments for the Supply and Delivery of Registration Forms for the Resumption of the System of Continuing Registration in Regions VI and VII, particularly described as follows:
Form No. Title Quantity Required Region VI Region VII Total CEF 1A Application Form for Registration 290,100 sets
288,200 sets 578,300 sets CEF IB Application Form for Transfer/Transfer with Reactivation 74,000 sets 73,000 sets 147,000 sets CEF IC Application Form for Reactivation of Registration Records
74,000 sets 73,000 sets 147,000 sets CEF ID Application Form for Change/Correction of Entries/Inclusion of Record in the Book of Voters and Reinstatement of Name in the List of Voters 100,000 sets 100,000 sets 200,000 sets
Bids received in excess of the ABC shall be automatically rejected at bid opening.
- The COMELEC now invites bids for the said project. The winning bidder shall fully and completely deliver the goods, subject of its contract, not later than three (3) days from its receipt of the Notice to Proceed. Bidders should have completed, within three (3) years before the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).
- Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.
- Interested bidders may obtain further information from the COMELECand inspect the Bidding Documents at the address given below from 8:00 A.M to 5:00 P.M, Mondays to Fridays, except holidays:
A complete set of Bidding Documents may be purchased by interested Bidders on March 7-March 28, 2012from the address above and upon payment of a non-refundable fee for the Bidding Documents in the amount of Two Thousand Five Hundred Pesos (Php2,500.00).
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of COMELEC (www.comelec.gov.ph), provided that Bidders shall pay the non-refundable fee for the Bidding Documents not later than the submission of their bids.
For inclusion of bidder’s name in the Document Request List in case it is declared as the winning bidder, prospective bidders are requested to download the bidding documents/Invitation to Bid from the Associated Component documents in the PhilGEPS website, pertaining to this project.
The COMELECwill hold a Pre-Bid Conference on March 15, 2012, 10 o’clock in the morning,at the COMELEC Session Hall, 8th Floor, Palacio del Gobernador, Intramuros, Manila,which shall be open only to all interested parties who have purchased the Bidding Documents.
Bids must be delivered to the BAC Secretariat, COMELEC Session Hall, on or before March 28, 2012 at 10:00 o’clock in the morning. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in Clause 18 of Instructions to Bidders (ITB). Late bids shall not be accepted.
Bid opening shall be held on March 28, 2012 right after the submission of bids,at the COMELEC Session Hall. Bids will be opened in the presence of the Bidders’ representatives.
The COMELEC reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.
THE BAC SECRETARIAT
c/o The Administrative Services Department
Commission on Elections
G/F Shipping Center Building
Contact Number: 5275586/5270824
|(Sgd) J. THADDEUS P. HERNAN
Bids and Awards Committee
Bidding Documents [.pdf] [392 KB]
Download PDF [.pdf] [2,234 KB]