Pertinent Laws Relative to Elections

Promulgation: 12 August 2009

The Commission on Elections, through its Bids and Awards Committee (BAC), invites suppliers/distributors to apply for eligibility and to bid for the hereunder project:

Name of Project :
Supply and Delivery of One (1) Lot of Various Construction Materials
Location :
Intramuros, Manila
Approved Budget for the Contract :
Six Million Two Hundred Thirty Nine Thousand Forty Pesos and Twenty Five Centavos (Php 6,239,040.25)
Delivery Period :
Ten (10) days upon receipt of Purchase Order

Prospective bidders should have an experience in undertaking a similar project within the last two (2) years with an amount of at least 50% of the proposed project for bidding. The Eligibility Check as well as the Preliminary Examination of Bids shall use non-discretionary "pass/fail" criteria. The bidder with the Lowest Calculated Bid (LCB) shall advance to the post-qualification stage in order to finally determine responsiveness of the bid to technical and financial requirements of the project. The contract shall be awarded to the bidder with the Lowest Calculated and Responsive Bid (LCRB).

All particulars relative to Eligibility Requirements, Bid Security, Performance Security, Pre-Bidding Conference(s), Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulation (IRR).

The complete schedule of activities is listed, as follows:

Activities Schedule
1. Issuance of Bid Documents
August 12 to 27, 2009
Monday to Friday from 0800H to 1700H
2. Pre-bid Conference
August 19, 2009 1400H
3. Submission of Application for Eligibility and to Bid and Opening of Bids
September 1, 2009 1400H
4. Bid Evaluation, Post-Qualification and Notice of Award
September 2-8 2009

A complete set of Bidding Documents may be obtained from the address below and upon presentation of downloaded IAEB for this procurement from PHILGEPS and payment at the Cash Division, ASD, of a non-refundable fee in the amount of Six Thousand Pesos Only (Php 6,000.00) and on cash basis. The Bidding documents shall be received personally by the prospective bidder or its duly authorized representative.

Bids and eligibility requirements shall be accepted at the venue of the Opening of Bids. All bids must be accompanied by a bid security in the form of cash, manager's check/cashier's checks payable to the Commission on Elections amounting to one per centum (1%) of the approved budget for the contract (ABC) or Sixty-Two Thousand Three Hundred Ninety and 40/100 Only (Php 62,390.40).

Deadline for submission of bids shall be on September 1, 2009 at 1400H. Late bids shall not be accepted. Pre-bid Conference and Opening of Bids shall be conducted at the COMELEC Session Hall, 8th Floor, Palacio del Gobernador Building, Intramuros, Manila. Bids will be opened in the presence of bidder/s or its authorized-representatives.

The COMELEC reserves the right to accept or reject any Bid, to annul the Bidding process, and to reject all Bids at any time prior to the contract award without thereby incurring any liability to the affected Bidder or Bidders.

  Chairman, Bids and Awards Committee

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