1. The Commission on Elections (COMELEC), through the approved allocation  under Republic Act No. 10147 (General Appropriations Act of 2011), intends to apply the sum of Eleven Million Nine Hundred Seventy Nine Thousand Eight Hundred Pesos (Php11,979,800.00), in payments for the Supply and Delivery of One (1) Lot of Voter Registration System Machines (VRM) for the Overseas Absentee Voting, particularly described as follows: 

 

Item No.	Quantity	Description	Unit Cost	Total Cost
1	8 units	Personal Computer	Php33,000.00	Php264,000.00
2	50 units	Laptop	Php44,000.00	Php2,200,000.00
3	58 units	Laser Printer	Php5,500.00	Php319,000.00
4	160 units	Fingerprint Scanner	Php51,800.00	Php8,288,000.00
5	160 units	Web Camera	Php765.00	Php122,400.00
6	160 units	Pen Signature Pad	Php4,390.00	Php702,400.00
7	8 units	Uninterrupted Power Supply	Php10,500.00	Php84,000.00
Total				Php11,979,800.00

 

   Bids received in excess of the ABC shall be automatically rejected at bid  opening.

 

2. The COMELECnow invites bids for the said VRMsand peripherals. The winning bidder shall fully and completely deliver the goods, subject of its contract, not later than three (3) days from its receipt of the Notice to Proceed. Bidders should have completed, within three (3) years before the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

4. Interested bidders may obtain further information from the COMELECand inspect the Bidding Documents at the address given below from 8:00 A.M to 5:00 P.M, Mondays to Fridays, except holidays: 

    
                                      THE BAC SECRETARIAT
                                       c/o The Administrative Services Department
                                      Commission on Elections
                                       G/F Shipping Center Building  
                                      Intramuros, Manila
                                      Contact Number: 5275586/5270824  
         
5. A complete set of Bidding Documents may be purchased by interested Bidders on August 22-29, 2011from the address above and upon payment of a non-refundable fee for the Bidding Documents in the amount of Twelve Thousand Pesos (Php12,000.00).    

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of COMELEC (www.comelec.gov.ph), provided that Bidders shall pay the non-refundable fee for the Bidding Documents not later than the submission of their bids.

For inclusion of bidder’s name in the Document Request List in case it is declared as the winning bidder, prospective bidders are requested to download the bidding documents/Invitation to Bid from the Associated Component documents in the PhilGEPS website, pertaining to this project.  

6. The COMELECwill hold a Pre-Bid Conference on August 31, 2011, 10 o’clock in the morning,at the COMELEC Session Hall, 8th Floor, Palacio del Gobernador, Intramuros, Manila,which shall be open only to all interested parties who have purchased the Bidding Documents.

7.  Bids must be delivered to the BAC Secretariat, COMELEC Session Hall, on or before September 12, 2011 at 10:00 o’clock in the morning. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in Clause 18 of Instructions to Bidders (ITB). Late bids shall not be accepted.

     Bidders are required to bring samples of items subject of their bids. 

8.  Bid opening shall be held on September 12, 2011 right after the submission of bids,at the COMELEC Session Hall. Bids will be opened in the presence of the Bidders’ representatives.

9.  The COMELECreserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

                                                               

(Sgd)J. THADDEUS P. HERNAN Chairman Bids and Awards Committee

 

Posted: 08.22.11 SMBR Updated: 02.02.12 LGA