AUTOMATION TIMELINES
As of 10 October 2009
| ACTIVITY | START | FINISH |
|---|---|---|
| 1. Publication of Invitation to Bid | 03.16.09 | |
| 2. Issuance of Invitation/ Request for Proposal | 03.18.09 | |
| 3. Pre-bid conference | 03.27.09 | |
| 4. Submission and opening of bids | 05.04.09 | |
| 5. End-to-end demonstration and Systems Evaluation | 05.27.09 | 05.29.09 |
| 6. Bid Evaluation and Post-qualification | 05.07.09 | 05.31.09 |
| 7. Issue Notice of Award | 06.10.09 | |
| 8. Contract preparation and signing | 06.10.09 | 07.10.09 |
| 9. Approval of contract and signing | 07.13.09 | |
| 10. Issue Notice to Proceed | 07.14.09 | |
| 11. Customization of systems / systems development | 07.15.09 | 11.11.09 |
| 12. Project Initialization, Set up Project Management Team (PMT) and Project Systems including delivery of all SW licenses and firmware | 07.31.09 | 07.31.09 |
| 13. Delivery of 20 units for customization and kick-off of SW customization | 08.01.09 | 08.31.09 |
| 14. Delivery of functional system and software agreement | 09.01.09 | 11.30.09 |
| 15. Delivery of EMS, CCS (HW, SW and website) | 09.30.09 | 11.30.09 |
| 16. Report of Transmission and Logistics | 10.31.09 | 10.31.09 |
| 17. Complete system including customization | 10.31.09 | 11.30.09 |
| 18. Field test 1 (internal for COMELEC), Mock election, TEC systems certification and COMELEC Training (5%) | 11.28.09 | 12.31.09 |
| 18.1. Testing of systems/application software | 11.12.09 | 12.12.09 |
| 18.1.1 Lab test | 12.18.09 | 12.30.09 |
| 18.2 Field test 1 | 01.09.10 | |
| 18.3 Field Test 2, if needed | 01.13.10 | |
| 18.4 Mock Elections | 01.16.10 | |
| 19.Train COMELEC Executives | 11.23.09 | 11.25.09 |
| 20. Train COMELEC technical personnel | 11.16.09 | 11.25.09 |
| 21. Train Trainors | 11.20.09 | 12.05.09 |
| 22. Train COMELEC field personnel on operation (with information technologycapable person) | 01.14.10 | 03.01.10 |
| 23. COMELEC Systems Acceptance (after field test 2, if any) | 01.14.10 | 01.14.10 |
| 24. Delivery of PCOS machines (Nov12K, Dec30K) (17.5%) | 11.01.09 | 12.31.09 |
| 25. Testing and acceptance of machines | 11.12.09 | 02.18.10 |
| 26. TEC Systems Certification | 02.09.10 | 02.09.10 |
| 27. Conduct public demonstration using machines | 12.16.09 | 05.01.10 |
| 28. Creation of machine configuration, ballot face, etc | 01.04.10 | 01.22.10 |
| 29. Commencement of ballot production (2.5%) | 01.23.10 | 01.23.10 |
| 30. Print ballots | 01.25.10 | 04.25.10 |
| 31. Second delivery of PCOS machines (Jan – 30K; Feb – 10.2K) (17%) | 01.01.10 | 02.28.10 |
| 32. Setting of Configuration of machines | 01.25.10 | 04.25.10 |
| 33.Testing of machines in their actual configuration with the ballots | 01.25.10 | 04.25.10 |
| 34. Deployment of machines/transmission equipment | 03.02.10 | 04.25.10 |
| 35. Prepare transmission sites | 03.02.10 | 04.25.10 |
| 36. Training of operators/DOST certification | 01.20.10 | 04.30.10 |
| 37. Prepare voting/counting/canvassing sites | 03.02.10 | 04.25.10 |
| 38. Delivery of ballots (7.5%) | 03.10.10 | 04.25.10 |
| 39. Final checking, demos, and sealing of machines | 05.03.10 | 05.07.10 |
| 40. Ship ballots to the field | 04.22.10 | 05.08.10 |
| 41. Election Day | 05.10.10 | 05.10.10 |
| 42. Election Day services and completion report and final acceptance in lieu of retention of warranty security (10%) | 05.07.10 | 05.17.10 |
| 43. Count precinct & proclaim city/municipal winners | 05.10.10 | 05.11.10 |
| 44. Canvass results & proclaim winners | 05.12.10 | 05.13.10 |
